All PROJECTS

SHARED SPACES

Putting idle commercial spaces to work through a flexible warehouse management platform.

2024

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Shared Spaces is a technology platform helping businesses unlock the potential of underutilized commercial real estate. Think vacant warehouses, empty offices, and flexible industrial spaces.

Their network of flexible spaces supports the dynamic needs of modern businesses without the long leases or high overhead of traditional rentals. By connecting property owners with small companies and startups in need of short term, affordable spaces, Shared Spaces is redefining how businesses access the physical infrastructure they need to grow. In 2024, they expanded their offering with the launch of Shared Spaces WMS, a cloud-based Warehouse Management System tailored for SMBs. This powerful tool was designed to simplify inventory, streamline operations, and make it easier for companies to manage physical goods across dynamic, multi use environments.

Industry

Warehouse Management

Transportation

Logistics

Capabilities

Web App Development

Timeline

2024

Website

sharedspaces.io

Region

United States

Shared Spaces web dashboard displaying real-time order processing status, warehouse capacity metrics, and low inventory alerts for streamlined warehouse operations and fulfillment visibility

Key client needs

Shared Spaces had a clear mission to build a scalable, intuitive Warehouse Management System tailored for companies that don’t have the resources for traditional enterprise software. They were looking for a long-term product partner, not just a dev shop. We needed to move fast, but also build a foundation that could grow alongside their platform. Shared Spaces needed help with:

Accessible Interface

Build a user friendly WMS tailored for non-technical warehouse staff.

Modular Architecture

Architect a modular backend that scales across space types and multiple locations.

Empowering Admin Tools

Create admin tools that empower both space hosts and renters.

Mobile interface of Shared Spaces WMS showing user onboarding, team invitations, account settings, main navigation, and pending task confirmations for warehouse and order management

Our Approach

We partnered with Shared Spaces to define the product vision, UX workflows, and tech architecture for the new WMS platform. It had to be simple enough for small teams to adopt quickly, yet flexible enough to support a wide range of warehouse configurations. Instead of bloated enterprise features, we focused on delivering the core value first: letting users map their physical space digitally, track inventory with precision, and optimize space utilization across sites. We designed:

Warehouse Configurator

A warehouse configurator that mirrors real world layouts with aisles, levels, and pallet locations.

Custom Inventory Logic

Inventory logic that supports custom ownership, locations, and transfers.

Intuitive Order Management

Intuitive UI for order management, shipments, and incoming stock.

Tools and Technologies

We utilized modern technologies to ensure a smooth and high-performing application:

Ruby on Rails

React

Heroku

Amazon Web Services

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What Our Team Delivered

We worked closely with Shared Spaces to develop a scalable and intuitive Warehouse Management System that met the needs of diverse customers. Our focus was on creating functional tools that streamlined operations and simplified inventory management. We delivered key features to enhance the user experience, from digitalizing warehouse layouts to optimizing order fulfillment. Here’s a breakdown of what we delivered:

Custom Warehouse Configurator

We developed a visual tool that allows users to configure their warehouse digitally to match their real-world layout. This included adding aisles, shelving levels, and pallet slots. It also enabled users to dynamically update their warehouse structure as their storage needs change and most importantly, track available space to monetize.

Visual warehouse setup guide showing side and end views of pallet racks with storage levels and naming conventions for digital warehouse configuration in Shared Spaces WMS.

Shared Spaces warehouse management system interface for creating new warehouse rows, shelving levels, and location codes, allowing dynamic digital layout configuration.

Warehouse inventory view showing list of storage locations by row, level, and availability status within Shared Spaces digital warehouse platform.

Shared Spaces WMS shipments dashboard displaying outgoing shipment orders with real-time status tracking including pending, picking, shipped, and delivered states.

Shipment detail page in Shared Spaces WMS with product variants, required quantities, and picked items, enabling transparent logistics and fulfillment tracking.

Detailed order view in Shared Spaces showing product inventory, quantity needed, available stock, picked status, and multi-location fulfillment within a warehouse.

Return item interface in Shared Spaces warehouse system allowing users to process full or partial product returns with live inventory and location tracking.

Orders & Shipments

With Ruby on Rails, PostgreSQL, and Redis, we built a scalable engine capable of powering large datasets and complex marketplace interactions with low latency and strong data integrity.We built tools that let businesses manage both incoming and outgoing shipments, whether from their own inventory or as a service for clients. Users can pick items from multiple warehouse locations, track live status updates, and fulfill orders accurately keeping teams and customers in sync.

Inventory Management

Our system allows for full control over every item in a warehouse. Users can assign ownership, reconcile counts, and move inventory across warehouse locations with precision. It also enables filtered product searches, product-level order visibility, and a streamlined transfer experience between departments and spaces.

The story doesn’t end here

In 2024, after a few years of steady growth, it was time to level up. We set a new goal: refine the user experience, streamline performance, and roll out several new features users had been requesting. We didn’t just redesign the look and feel but modernized the engine behind it.

Our work focused on rebuilding key parts of the platform, improving app performance, and making the system easier to maintain as usage continued to grow. That second chapter solidified our long-term partnership. As Hidrent keeps scaling, we remain their trusted product team, focused on code quality, platform stability, and setting the stage for whatever comes next.